Office of the Registrar

The MVC Office of the Registrar upholds the mission of the College by providing efficient enrollment processes, accurate academic record maintenance and reporting, and sound student information and data management for students, faculty, and staff of the College. Contact the Office of the Registrar if you have questions about transcripts, transfer credits, or graduation requirements.

Graduation Information

Get information including graduation requirements and see the full graduation day schedule.
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  • Transfer Credits & Evaluations
    • MVC accepts courses and hours from regionally accredited colleges and universities. In order to have a transcript evaluated for credit, MVC must receive an official transcript from the original college or university.
    • Transcripts are evaluated course by course by the Registrar’s Office. Only bachelor’s credible courses with a grade of C or better are accepted. Sometimes MVC will not have an exact match for a course, but accepts the course as 000. Courses accepted as 000 may count as a core requirement, major requirement, major elective, or general elective.
    • Upper division credit is also transferable and is counted by the way the course was taken – not as it is accepted.
      For example, a student might take BNSS 342 – Business Management at York College and it will be accepted as BA 212 – Principles of Management and the student will receive upper division credit for the course. On the same note, the student might take BNSS 205 – Business Statistics and it will be accepted by MVC as BA 302 – Statistics; in this case the student would not receive upper division credit.
    • Associate of Arts and Associate of Science degrees from regionally accredited institutions will be accepted as meeting the MVC core requirements. Grades of D are accepted with the AA degree. Associate of Applied Science degrees are accepted on a course-by-course basis and many AAS courses are considered occupational and not accepted in transfer.
    • Students that have military training might be eligible for academic credit. Those students should provide a copy of their Joint Services Transcript (JST) the Registrar’s office for review.
    • Occasionally the Registrar’s Office is asked to evaluate an unofficial or student copy of a transcript. While this is done, it is in no way to be considered official or a final evaluation.

    Transfer Guides

  • Transcript Request

    Transcripts may be requested by clicking here.

  • Registrar's Office Forms
  • Veterans (Montgomery GI-Bill)

    If you are eligible to receive GI Bill benefits, you should schedule an appointment with the Registrar as soon as you enroll in classes in order to complete the required paperwork.

    The Veterans Administration has the following education programs:

    • Montgomery GI Bill – Active Duty – Chapter 30
    • Montgomery GI Bill – Selected Reserve – Chapter 1606
    • Post-Vietnam Era Veterans’ Educational Assistance Program – Chapter 32
    • Survivors’ & Dependents’ Educational Assistance – Chapter 35
    • Disabled Veterans – Chapter 31
    • Post 9/11 GI Bill – Chapter 33

    Chapter 30 and Chapter 32 students must provide the Registrar’s Office a copy of their DD 214 (discharge papers) and complete a VA Form 22-1990 (application for benefits). The Registrar will submit the 22-1990 and DD 214 along with a VA Form 22-1999 (enrollment certification) to Department of Veterans Affairs, PO Box 66830, Saint Louis, MO 63103. After the initial certification all subsequent certifications will be sent via VACERT to the Regional Processing Office in St. Louis.

    Chapter 1606 students must provide the Registrar’s Office a copy of the Notice of Basic Eligibility (NOBE) and complete a VA Form 22-1990 (application for benefits). The Registrar will submit the NOBE and 22-1990 along with a VA Form 22-1999 (enrollment certification) to Department of Veterans Affairs, PO Box 66830, Saint Louis, MO 63103. After the initial certification all subsequent certifications will be sent via VACERT to the Regional Processing Office in St. Louis. After the initial certification all subsequent certifications will be sent via VACERT to the Regional Processing Office in St. Louis.

    Chapter 35 students must complete VA Form 22-5490, Application for Survivors’ and dependent’ Educational Assistance. The Registrar will submit the completed application and 22-1999 (enrollment certification) Form to the Regional Processing Office in St. Louis. After the initial certification all subsequent certifications will be sent via VACERT to the Regional Processing Office in St. Louis.

    Chapter 31 students must submit VA Form 28-1900 (application for benefits) and the DD-214 (discharge papers) to the Registrar. The Registrar will submit the VA Form 22-1999 (enrollment certification) along with the other forms to Department Of Veterans Affairs, Vocational Rehabilitation and Counseling, 400 South 18th Street, St. Louis, MO 63103. All subsequent certifications must be sent manually to the address listed above. Chapter 31 students should NOT be certified using VACERT.

    Chapter 33 provides GI Bill financial support for education and housing to individuals with at least 90 days of aggregate service after September 10, 2001, or individuals discharged with a service connected disability after 30 days. Individual must have received an honorable discharge to be eligible for the Post 9/11 GI Bill. Qualifying individuals are eligible to transfer this benefit to their dependents.

    For more information visit www.gibill.va.gov

  • Calculate Your GPA

    How to calculate your GPA

    To calculate your grade point average take total quality points divided by attempted hours.

    Definition of Terms

    1. Credit Hours – the hours assigned to the course.  A course meets approximately 750 minutes per credit hour.  The credit hour is listed in the schedule of classes, catalog and on individual course schedules.
    2. Quality Points – the numerical value assigned to a grade:  A = 4 points; B = 3 points; C = 2 points; D = 1 point and F = 0.
    3. Attempted Hours – credit hours for which you earn a grade (excluding IN’s, P, W, or WP).  Note WF is the same as an F and counts in the attempted hours.
    4. Earned Hours – credit hours that you passed with a grade of D or higher.
    5. Repeat Hours – when a course in which you received a substandard grade is taken for a second time and indicated on your transcript.  The first grade will then be excluded from your g.p.a.  (Please note that the National Intercollegiate Rodeo Association does not honor academic repeats and therefore all repeats must be manually recalculated for rodeo eligibility).
  • Apostille Policy

    An Apostille is a specific form of authentication that is prepared pursuant to an international treaty known as “The Hague Convention Abolishing the Requirements of Legalization for Foreign Public Documents.” The convention eliminates the need for authentication above the level of the Secretary of State and is only accepted by countries that have signed the treaty.

    Students that need to have their diploma and/or transcripts authenticated must begin the process with the Registrar’s Office:

    • An official written request for an Apostille, signed by the student. Include student contact information.
    • A check for $45 made payable to Missouri Valley College for the diploma necessary for the certification. $50 if a transcript is also required.
    • Two Federal Express, Express Mail, or UPS mail envelopes. The first should be addressed to: Commissions, Secretary of State’s Office, 600 West Main, Room 322, Jefferson City, MO 65101.
    • Pay the $10 per document fee via international money order or a personal check drawn from a U.S. bank made payable to Missouri Director of Revenue. Can also be paid by credit card, credit card number, expiration date and approval for the Secretary of State office to charge the account.

    We will make every effort to complete our portion of the process within two weeks of receipt of request.

    Step-by-Step Apostille Guide & Letter Templates

  • Advanced Placement & CLEP

    College Entrance Examinations Board’s Advanced Placement Tests (AP) College Level Examination Program (CLEP)

    ADVANCED PLACEMENT
    Advanced Placement Course Score RequiredHours Granted Institutional Courses Satisfied General Education Core Curriculum
    American Gov/Politics33PS 100Core II C
    American History36HS 104Core III C
    Art History36AR 201Core III D
    Studio Art - Drawing36AR 100Core III D
    Biology48BI 104Core III A
    Calculus AB34MA 190Core I B
    Calculus BC35MA 240Core I B
    Chemistry38CH 111Core III A
    Comparative Gov/Politics33PS 100Core II C
    Computer Science A34CS 110 
    European History36HS 115 / HS 116Core III C
    English Language & Comp36EN 130Core I A
    English Language & Lit36EN 160Core I A
    French Language38FR 110Core II A
    Latin38LN 100Core II A
    Macroeconomics33EC 206Core II C
    Microeconomics33EC 216 
    Music Theory36MU 150 
    Physics B38PH 000Core III A
    Physics C - Mechanics44PH 000Core III A
    Physics C - Elec/Magnetism44PH 000Core III A
    Psychology33PY 100Core III B
    Spanish Language36SN 111Core I A
    Statistics33MA 200Core I B
    CLEP (CREDIT BY EXAMINATION) Computer Based Testing
    Clep CourseACE Recommended ScoreHours GrantedInstitutional Courses SatisfiedGeneral Education Core Curriculum
    Composition & Literature
    American Literature503EN220 Core IA
    Analyzing and Interpreting Literature503EN160 Core IA
    College Composition 506EN130 Core IA
    College Composition Modular503EN130 Core IA
    English Literature503EN230Core IA
    Foreign Languages
    French Language Level I506FR 110Core II A
    French Language Level II596FR 160Core II A
    Spanish Language Level I506SN 111Core II A
    Spanish Language Level II546SN 112Core II A
    Social Sciences & History
    American Government503PS 100Core II C
    History of the US I503HS 104Core III C
    History of the US II503HS 105Core III C
    Human Growth & Development503PY 225
    Humanities506HU 125 / HU 126Core III B
    Prin. Macroeconomics503EC 206Core II C
    Prin. Microeconomics503EC 216
    Intro. Psychology503PY 100Core III B
    Intro. Sociology503SC 100Core II A
    Western Civilization I503HS 115Core III C
    Western Civilization II503HS 116Core III C
    Science & Mathematics
    Biology506BI 104Core III A
    Calculus503MA 190Core I B
    Chemistry506CH 111Core III A
    College Algebra503MA 165Core I B
    College Algebra & Trigonometry503MA 165Core I B
    College Mathematics506MA 150Core I B
    Natural Sciences506PH 000Core III A
    Trigonometry503MA 170Core I B
    Business
    Principles of Accounting506AC 210 / AC 220
    Intro. Business Law503BA 282
    Information Sys/Computer App503CS 119 
    Prin. Marketing503BA 242
    Prin. Management503BA 212
    INTERNATIONAL BACCALAUREATE
    IB CourseScore RequiredHours GrantedInstitutional Courses SatisfiedGeneral Education Core Curriculum
    Art History53AR 201Core III D
    Biology55BI 104Core III A
    Business & Management53elective credit
    Chemistry55CH 111Core III A
    Computer Science53elective credit
    Design Technology53AR 112Core III D
    Economics53EC 206Core II C
    English A53EN 130Core I A
    English B53elective credit
    Film53elective credit
    Geography53GE 250
    History: Africa53Core III B
    History: Americas53HS 104Core III B
    History: Asia/Middle East53Core III B
    History: Europe53Core III B
    Information Technology53CS 119
    Math53MA 165Core I B
    Music53MU 101Core III D
    Philosophy53PL 100Core III B
    Physics54PH 109Core III A
    Psychology53PY 100Core III B
    Theatre Arts53TH 105Core III D
    Visual Arts53AR 201Core III D
    World Religions53RE 100Core II A

Office of the Registrar – Staff

Sandy Machholz
Transcript Clerk
Assistant to the Registrar
Allison Lucas
Associate Registrar
Marsha Lashley
Registrar
Faculty Athletic Representative
Joyce Clause
Assistant to the Registrar
Darlene Arnett
Switchboard Operator