The MVC Office of the Registrar upholds the mission of the College by providing efficient enrollment processes, accurate academic record maintenance and reporting, and sound student information and data management for students, faculty, and staff of the College. Contact the Office of the Registrar if you have questions about transcripts, transfer credits, or graduation requirements.
Office of the Registrar
Transfer Credits & Evaluations
- MVC accepts courses and hours from regionally accredited colleges and universities. In order to have a transcript evaluated for credit, MVC must receive an official transcript from the original college or university.
- Transcripts are evaluated course by course by the Registrar’s Office. Only bachelor’s credible courses with a grade of C or better are accepted. Sometimes MVC will not have an exact match for a course, but accepts the course as 000. Courses accepted as 000 may count as a core requirement, major requirement, major elective, or general elective.
- Upper division credit is also transferable and is counted by the way the course was taken – not as it is accepted.
For example, a student might take BNSS 342 – Business Management at York College and it will be accepted as BA 212 – Principles of Management and the student will receive upper division credit for the course. On the same note, the student might take BNSS 205 – Business Statistics and it will be accepted by MVC as BA 302 – Statistics; in this case the student would not receive upper division credit.
- Associate of Arts and Associate of Science degrees from regionally accredited institutions will be accepted as meeting the MVC core requirements. Grades of D are accepted with the AA degree. Associate of Applied Science degrees are accepted on a course-by-course basis and many AAS courses are considered occupational and not accepted in transfer.
- Students that have military training might be eligible for academic credit. Those students should provide a copy of their Joint Services Transcript (JST) the Registrar’s office for review.
- Occasionally the Registrar’s Office is asked to evaluate an unofficial or student copy of a transcript. While this is done, it is in no way to be considered official or a final evaluation.
- Cottey College
- Fort Scott Community College
- Mineral Area College
- Moberly Area Community College
- Northwest Kansas Technical College
- State Fair Community College
Athletic Training Articulation Agreements
Registrar's Office Forms
Veterans (Montgomery GI-Bill)
If you are eligible to receive GI Bill benefits, you should schedule an appointment with the Registrar as soon as you enroll in classes in order to complete the required paperwork.
The Veterans Administration has the following education programs:
- Montgomery GI Bill – Active Duty – Chapter 30
- Montgomery GI Bill – Selected Reserve – Chapter 1606
- Post-Vietnam Era Veterans’ Educational Assistance Program – Chapter 32
- Survivors’ & Dependents’ Educational Assistance – Chapter 35
- Disabled Veterans – Chapter 31
- Post 9/11 GI Bill – Chapter 33
Chapter 30 and Chapter 32 students must provide the Registrar’s Office a copy of their DD 214 (discharge papers) and complete a VA Form 22-1990 (application for benefits). The Registrar will submit the 22-1990 and DD 214 along with a VA Form 22-1999 (enrollment certification) to Department of Veterans Affairs, PO Box 66830, Saint Louis, MO 63103. After the initial certification all subsequent certifications will be sent via VACERT to the Regional Processing Office in St. Louis.
Chapter 1606 students must provide the Registrar’s Office a copy of the Notice of Basic Eligibility (NOBE) and complete a VA Form 22-1990 (application for benefits). The Registrar will submit the NOBE and 22-1990 along with a VA Form 22-1999 (enrollment certification) to Department of Veterans Affairs, PO Box 66830, Saint Louis, MO 63103. After the initial certification all subsequent certifications will be sent via VACERT to the Regional Processing Office in St. Louis. After the initial certification all subsequent certifications will be sent via VACERT to the Regional Processing Office in St. Louis.
Chapter 35 students must complete VA Form 22-5490, Application for Survivors’ and dependent’ Educational Assistance. The Registrar will submit the completed application and 22-1999 (enrollment certification) Form to the Regional Processing Office in St. Louis. After the initial certification all subsequent certifications will be sent via VACERT to the Regional Processing Office in St. Louis.
Chapter 31 students must submit VA Form 28-1900 (application for benefits) and the DD-214 (discharge papers) to the Registrar. The Registrar will submit the VA Form 22-1999 (enrollment certification) along with the other forms to Department Of Veterans Affairs, Vocational Rehabilitation and Counseling, 400 South 18th Street, St. Louis, MO 63103. All subsequent certifications must be sent manually to the address listed above. Chapter 31 students should NOT be certified using VACERT.
Chapter 33 provides GI Bill financial support for education and housing to individuals with at least 90 days of aggregate service after September 10, 2001, or individuals discharged with a service connected disability after 30 days. Individual must have received an honorable discharge to be eligible for the Post 9/11 GI Bill. Qualifying individuals are eligible to transfer this benefit to their dependents.
For more information visit www.gibill.va.gov
Calculate Your GPA
How to calculate your GPA
To calculate your grade point average take total quality points divided by attempted hours.
Definition of Terms
- Credit Hours – the hours assigned to the course. A course meets approximately 750 minutes per credit hour. The credit hour is listed in the schedule of classes, catalog and on individual course schedules.
- Quality Points – the numerical value assigned to a grade: A = 4 points; B = 3 points; C = 2 points; D = 1 point and F = 0.
- Attempted Hours – credit hours for which you earn a grade (excluding IN’s, P, W, or WP). Note WF is the same as an F and counts in the attempted hours.
- Earned Hours – credit hours that you passed with a grade of D or higher.
- Repeat Hours – when a course in which you received a substandard grade is taken for a second time and indicated on your transcript. The first grade will then be excluded from your g.p.a. (Please note that the National Intercollegiate Rodeo Association does not honor academic repeats and therefore all repeats must be manually recalculated for rodeo eligibility).
An Apostille is a specific form of authentication that is prepared pursuant to an international treaty known as “The Hague Convention Abolishing the Requirements of Legalization for Foreign Public Documents.” The convention eliminates the need for authentication above the level of the Secretary of State and is only accepted by countries that have signed the treaty.
Students that need to have their diploma and/or transcripts authenticated must begin the process with the Registrar’s Office:
- An official written request for an Apostille, signed by the student. Include student contact information.
- A check for $45 made payable to Missouri Valley College for the diploma necessary for the certification. $50 if a transcript is also required.
- Two Federal Express, Express Mail, or UPS mail envelopes. The first should be addressed to: Commissions, Secretary of State’s Office, 600 West Main, Room 322, Jefferson City, MO 65101.
- Pay the $10 per document fee via international money order or a personal check drawn from a U.S. bank made payable to Missouri Director of Revenue. Can also be paid by credit card, credit card number, expiration date and approval for the Secretary of State office to charge the account.
We will make every effort to complete our portion of the process within two weeks of receipt of request.
Advanced Placement & CLEP
College Entrance Examinations Board’s Advanced Placement Tests (AP) College Level Examination Program (CLEP)
ADVANCED PLACEMENT Advanced Placement Course Score Required Hours Granted Institutional Courses Satisfied General Education Core Curriculum American Gov/Politics 3 3 PS 100 Core II C American History 3 6 HS 104 Core III C Art History 3 6 AR 201 Core III D Studio Art - Drawing 3 6 AR 100 Core III D Biology 4 8 BI 104 Core III A Calculus AB 3 4 MA 190 Core I B Calculus BC 3 5 MA 240 Core I B Chemistry 3 8 CH 111 Core III A Comparative Gov/Politics 3 3 PS 100 Core II C Computer Science A 3 4 CS 110 European History 3 6 HS 115 / HS 116 Core III C English Language & Comp 3 6 EN 130 Core I A English Language & Lit 3 6 EN 160 Core I A French Language 3 8 FR 110 Core II A Latin 3 8 LN 100 Core II A Macroeconomics 3 3 EC 206 Core II C Microeconomics 3 3 EC 216 Music Theory 3 6 MU 150 Physics B 3 8 PH 000 Core III A Physics C - Mechanics 4 4 PH 000 Core III A Physics C - Elec/Magnetism 4 4 PH 000 Core III A Psychology 3 3 PY 100 Core III B Spanish Language 3 6 SN 111 Core I A Statistics 3 3 MA 200 Core I B CLEP (CREDIT BY EXAMINATION) Computer Based Testing Clep Course ACE Recommended Score Hours Granted Institutional Courses Satisfied General Education Core Curriculum Composition & Literature American Literature 50 3 EN220 Core IA Analyzing and Interpreting Literature 50 3 EN160 Core IA College Composition 50 6 EN130 Core IA College Composition Modular 50 3 EN130 Core IA English Literature 50 3 EN230 Core IA Foreign Languages French Language Level I 50 6 FR 110 Core II A French Language Level II 59 6 FR 160 Core II A Spanish Language Level I 50 6 SN 111 Core II A Spanish Language Level II 54 6 SN 112 Core II A Social Sciences & History American Government 50 3 PS 100 Core II C History of the US I 50 3 HS 104 Core III C History of the US II 50 3 HS 105 Core III C Human Growth & Development 50 3 PY 225 Humanities 50 6 HU 125 / HU 126 Core III B Prin. Macroeconomics 50 3 EC 206 Core II C Prin. Microeconomics 50 3 EC 216 Intro. Psychology 50 3 PY 100 Core III B Intro. Sociology 50 3 SC 100 Core II A Western Civilization I 50 3 HS 115 Core III C Western Civilization II 50 3 HS 116 Core III C Science & Mathematics Biology 50 6 BI 104 Core III A Calculus 50 3 MA 190 Core I B Chemistry 50 6 CH 111 Core III A College Algebra 50 3 MA 165 Core I B College Algebra & Trigonometry 50 3 MA 165 Core I B College Mathematics 50 6 MA 150 Core I B Natural Sciences 50 6 PH 000 Core III A Trigonometry 50 3 MA 170 Core I B Business Principles of Accounting 50 6 AC 210 / AC 220 Intro. Business Law 50 3 BA 282
Information Sys/Computer App 50 3 CS 119 Prin. Marketing 50 3 BA 242 Prin. Management 50 3 BA 212 INTERNATIONAL BACCALAUREATE IB Course Score Required Hours Granted Institutional Courses Satisfied General Education Core Curriculum Art History 5 3 AR 201 Core III D Biology 5 5 BI 104 Core III A Business & Management 5 3 elective credit Chemistry 5 5 CH 111 Core III A Computer Science 5 3 elective credit Design Technology 5 3 AR 112 Core III D Economics 5 3 EC 206 Core II C English A 5 3 EN 130 Core I A English B 5 3 elective credit Film 5 3 elective credit Geography 5 3 GE 250 History: Africa 5 3 Core III B History: Americas 5 3 HS 104 Core III B History: Asia/Middle East 5 3 Core III B History: Europe 5 3 Core III B Information Technology 5 3 CS 119 Math 5 3 MA 165 Core I B Music 5 3 MU 101 Core III D Philosophy 5 3 PL 100 Core III B Physics 5 4 PH 109 Core III A Psychology 5 3 PY 100 Core III B Theatre Arts 5 3 TH 105 Core III D Visual Arts 5 3 AR 201 Core III D World Religions 5 3 RE 100 Core II A